Come play a key role on the leadership team of a dynamic and evolving organization that is vital to your community’s health and safety.  As Executive Director of the Ashburn Volunteer Fire and Rescue Department (AVFRD), you will lead strategic programs to grow the Department and support our volunteer firefighters and EMTs in their lifesaving work.  You will partner with our administrative volunteers to implement processes and programs to ensure exceptional management of the Department’s resources and engagement with our community.  If you have a passion for service and a willingness to tackle any challenge put in front of you, we have an opportunity where you can build on our vision of strong volunteerism in our community, based on our longstanding tradition of neighbors helping neighbors.  Interested?  Read on to learn more:

Position Summary:

The Ashburn Volunteer Fire and Rescue Department (AVFRD) is seeking an experienced professional with a background in nonprofit organization management to coordinate the administrative and financial aspects of the agency. The successful candidate will have extensive experience working with nonprofit organizations aiding with navigating the interactions between nonprofit organizations and local key stakeholders, fundraising, volunteer recruitment and retention, and strategic planning.  The Executive Director position reports to the President of the Department.

Key Duties and Responsibilities:

  • Business administration, records management, program management, policy development, and reporting
  • Gather facts, analyze and present reports, data, and trends on a variety of business functions in an accurate and timely manner, and clearly communicate required financial statements.
  • Assist the Treasurer as directed with financial management, financial controls, data analytics, and audit support.
  • Build and maintain relationships with partner organizations including other Loudoun County Combined Fire-Rescue System (LC-CFRS) volunteer companies, neighboring NGOs, the County Government, and LC-CFRS officials to drive collaboration, new program opportunities, and growth of the volunteer system in Loudoun County.
  • Effectively communicate and present critical administrative matters to the President and Board of Directors.
  • Assure compliance with all local, state, and Federal financial reporting, record keeping, and transparency requirements AVFRD.
  • Update program materials, systems, and processes and make recommendations to the President and Board of Directors.
  • Assess financial, recruitment/retention, and legal impact of LC-CFRS policies, procedures, and orders issued by Loudoun County.
  • Monitor and review changes, updates, and trends in applicable reporting requirements, local, state, and Federal laws and as they pertain to the Department.
  • Ensure timely responses on financial data, records, information requests, funding questions, and compliance reporting to the AVFRD, County, and/or State agencies
  • Attend monthly Board of Directors and Membership meetings
  • Attend monthly Loudoun County Board of Supervisors meetings
  • Work with volunteer leadership to develop and implement sustainable volunteer recruitment and retention strategies and programs
  • Public relations, marketing, publicity, and social media management
  • Assist with the development and submission of grant proposals
  • Works with volunteer committees to develop and implement fundraising programs and donor development
  • Other strategic priorities of the department as assigned by the AVFRD President and Board of Directors.

Minimum Qualifications:

  • Bachelor’s degree from an accredited college or university in business administration, management, personnel management, finance, or related field. At least four (4) years of overall professional experience in program and policy management, finance, business administration, or related fields. Possession of a Master’s degree or higher in a related financial, business administration, management, program development, or related field is desirable and may be substituted for two (2) years of experience.
  • Experience, knowledge, and abilities in financial oversight, high-level management, reporting, record keeping, policy, and program development.
  • Experience with empowering volunteers to drive successful programs in a non-profit environment.
  • Ability to translate financial concepts and effectively collaborate with programmatic and fundraising colleagues who do not necessarily have finance backgrounds.
  • Must possess good computer skills, including proficiency in basic office software (e.g. Word, Excel, PowerPoint) and basic data analytics.
  • Strong writing and oral communications skills, experience, and ability.
  • Management experience in managing records, reports, and financial donations.
  • Management experience in reporting to boards, leadership, and senior management.
  • Strong administrative and organizational skills.
  • Experience networking with organizations in business and community.
  • Ability to work under stressful situations and within established deadlines.
  • A successful track record in setting priorities; keen analytic, organization, and problem-solving skills which support and enable sound decision making
  • Must have a clean criminal history and pass a background check.
  • Must have a valid driver’s license.
  • Be willing to travel regularly throughout Loudoun County.
  • Be willing to work a varied schedule to accommodate volunteer availability and shift schedules.

Additional Desired/Preferred Qualifications:

  • Experience and knowledge in the volunteer fire-rescue services.
  • Knowledge and experience in applicable State laws, County laws, policies, and procedures for non-profits and fire/rescue/EMS organizations.
  • Experience and proven record working with elected officials at local, state, and federal levels.
  • Experience in document layout and design, online records management, and/or willingness to learn.
  • Media relations experience desired.
  • A desire to be part of a busy public service organization undergoing change and seeking to maintain itself as a leader in its field.

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